Best Google Workspace Practices and Essential Features

Best Google Workspace Practices and Essential Features

In today’s digital era, technology is often used to support work productivity, in which Google Workspace plays a crucial role. Previously known as G Suite Workspace (Google Suite), Google Workspace is widely used to help organizations manage their day-to-day work efficiently.

But to make the best out of Google Workspace, it is necessary to know about the most popular Google Workspace features and practices.

So, to give you an idea of which applications you should use more often, this article is going to cover the main features that Google Workspace offers to businesses of all sizes. Moreover, if you purchase Google Workspace along with web hosting plans from a reseller it helps in managing your hosting and domains on a single panel.

What Is Google Workspace?

Google Workspace is a service feature by Google that integrates various applications, such as Gmail, Docs, Sheets, Slides, Drive, Calendar, Meet, Chat etc.

It is a collection of cloud activity storage, productivity and collaboration tools, and other helpful software and products.

Essential Features and Common Practices in Google Workspace

Google Workspace for business makes team performance and collaboration easier, thanks to its wide range of business tools.

It allows users to work both individually and jointly anytime and anywhere. Here are some of the main features and practices to maximize the benefits of Google Workspace.


  • Make use of filters and labels for organizing emails and decluttering your inbox.
  • Use professional templates when drafting emails.
  • Send an email to multiple people at once by using the “reply all” feature.

Google Meet

  • Schedule and conduct face-to-face meetings.
  • Stay connected with your colleagues and employees via a safe and comfortable video conference.

Google Chat

  • Use it for doing topic-based short discussions for quick correspondence.
  • Send or receive individual messages by using @ when drafting a message.
  • Create group chats so that more individuals can communicate.

Google Drive

  • Share files of different formats with other teammates. Collaborate for editing simultaneously.
  • Set permissions carefully to control who can view, comment, or edit files.
  • Store files with secure access control to implement Google Workspace security best practices.

Google Calendar

  • Create and share a group calendar to remind users of deadlines, events or meetings.
  • Share daily agendas and work schedules with others.

Google Docs

  • Create, share, and edit documents.
  • View shared documents by other colleagues.

Google Work Insights

  • Get detailed reports.
  • Monitor the performance and engagement of staff.
  • Get statistical analysis on work-related topics.

Google Keep

  • Create, edit, or share task lists and notes for things you may forget.
  • Set up reminders.
  • Get synchronized notes on multiple devices.

Google Forms

  • Draft and share forms online through the link.
  • Collect information and get an Excel sheet of the answers received.

Integrating these features and Google Workspace best practices in your projects can provide you with amazing results. Google Workspace not only reduces the time we use in managing the workflow but also promises smooth and efficient collaboration in a business.


If you are looking for a work management tool that offers seamless team collaboration and is suitable for organizations of all types, Google Workspace is the thing you need.

With excellent features that can be used for planning and implementing daily operations, it supports digital transformation, optimizes business security, and maximizes innovation.